AmaiaFrom Regular price $800, launch price $599 a month + 2 departments free
Pay only for what you need.
Launch price. Clinics that join by December 31, 2026 pay $599 instead of $800 per location per month, locked for 12 months.
- 2 departments included free
- 5 users included
- Setup and data import included
The base covers everything that runs the clinic, with 5 users and 2 departments included. Each extra department is $99 and each extra user $39 a month. Setup is included and there is no annual contract.
Launch price for clinics that join by December 31, 2026, locked for 12 months. Regular base price $800 a month.
More locations? 10% off the second and 15% off the third.
US pricing is being finalized.
Book a 20-minute demoSetup and data import included. No annual contract.
The base alone runs the whole clinic.
All 55 of these come with the base price, at every location, before you add a single department.
Texting, marketing automations and setup fees are paid add-ons at several clinic systems we checked. Here they come with the base.
Calendar
- Day, week and month views for every location and provider
- Drag to move or resize, several treatments in one visit, parallel appointments
- Color-coded statuses, from booked to confirmed, arrived and paid
- Working hours per provider, closed days, buffer time and blocked slots
- Search patients, leads and appointments, and book straight from the result
- Print the day or export it to Excel
Online booking and waitlist
- A booking page where patients pick the location, provider, treatment and time
- Approve each request, or let patients book on their own
- Patients confirm, cancel or reschedule from their own link
- A calendar invite goes to the patient the moment they book
- A waitlist: a freed slot goes to the first matching patient who claims it
Patient records
- One card per patient with visits, payments, documents and history
- Clinical notes that lock once signed
- Photos and files in folders, with before and after side by side
- Treatment series and plans: done, left and stalled
- Follow-up visits per treatment, each with its own booking link
- Duplicates found by phone and merged into one record
- A patient's full file exported in one click
Forms and e-signature
- Build your own forms with conditional questions, signatures and fields filled from the patient record
- One form in more than one language
- Signed on a tablet in the clinic, or by link on the patient's phone
- Signed copies are locked, and every version of a form is kept
Checkout and payments
- Card, cash and transfer payments, split across methods
- Deposits set per treatment
- Store credit, refunds and open balances
- Walk-in visits paid at the front desk
- A cash report by period, payment method and location, ready to print
- Keep the card processor you already use
Automations center
- A booking confirmation the moment an appointment is set
- An arrival confirmation the day before, and a second one to anyone who has not answered
- A reminder 2 hours before the appointment
- Pre-care and aftercare instructions per treatment
- A cancellation notice with a link to rebook, and a follow-up after a no-show
- A recall when the next treatment is due, and birthday messages
- Each message on or off, in your wording, and never sent at night
Team and tasks
- Tasks linked to a patient or lead and assigned to a teammate
- A comment thread on every task, so providers and the front desk talk in one place
- Only the person assigned closes a task, and a bell shows what is waiting
- Alerts for overdue follow-ups and leads going cold
- Roles for admins, managers, front desk, providers, sales and marketing
- Permissions per screen and per action, including hiding phone numbers
- Two-step sign-in
Leads and client lists
- A lead list with your own statuses, sources and campaigns
- Columns, filters and saved views for each user
- Notes and call-back reminders on every lead
- Reps can be set to see only their own leads
- A client list filtered by revenue, last visit, provider and location
- Text or email any list at once, with unsubscribe and a do-not-contact list
Reports, data and support
- A statistics dashboard for locations, the sales funnel, appointments, providers, treatments and no-shows
- The list of names behind every number
- Supplies used per treatment, and what they cost
- Several locations, each with its own calendar, team and cash report
- Daily automatic backups, with an off-site copy
- Setup and data import included, reviewed with you before go-live
- Support straight from the people who built it
Multi-location discount, by tier
| First location | Full price |
|---|---|
| Second location | 10% off |
| Locations 3 to 5 | 15% off |
| Locations 6 to 9 | 20% off |
| 10 and up | 25% off |
The discount applies to the location price: the base and the departments. Extra users are a fixed price. Every location gets the full system with its own calendar, team and checkout, 5 users and the departments you chose.
How departments work
The departments you choose apply to all your locations. Add a department any time, and swap one once a month, at the start of the month. Everything switches on in your account with no new setup.
What's not included
Third-party services are paid directly to them, in your own accounts: text and email providers, card processing, ad budgets on Meta and Google, and your own AI model if you choose to connect one. Amaia takes no commission on them. Prices are in US dollars and sales tax may apply.